Bookkeeping that runs itself

For most freelancers and small companies (UG, GmbH), Vivid Bookkeeping covers everything you need — especially if you work with a tax advisor. Some larger or more complex businesses may require features that are not yet available in Vivid Bookkeeping, such as inventory management.

Vivid Bookkeeping is built for freelancers (Freiberufler), sole proprietors (Einzelunternehmer), and companies (GmbH, UG) in Germany. Whether you file an EÜR or a full balance sheet, Vivid adapts the categorization to your business type — no accounting background needed.

Every transaction is automatically assigned to a bookkeeping category. Companies get SKR03/SKR04 account numbers; freelancers and sole proprietors get EÜR-based categories like 'Office rent' or 'Travel expenses.' The correct VAT rate (19%, 7%, or 0%) is applied automatically. You can change any category at any time.

SKR03 and SKR04 are the standard German charts of accounts (Standardkontenrahmen) used by most companies and tax advisors. They define how transactions are categorized for tax reporting. If you're a freelancer filing an EÜR, you don't need to worry about SKR — Vivid uses simplified categories instead.

Yes. You can override any automatic category, or create rules for recurring transactions. For example, you can set a rule so that every payment to 'ChatGPT' is always booked to 'Software/SaaS subscriptions.' Rules apply to past and future transactions automatically.

DATEV is the standard format German tax advisors use to receive bookkeeping data. Vivid lets you export all categorized transactions — with account numbers, VAT rates, and booking records — as a DATEV-compatible CSV. Choose any period, enter your advisor's DATEV number once, and send the export via email or download it. Vivid also supports document integration with DATEV Unternehmen Online.

Open a Vivid Business account and go to the Bookkeeping section. Your transactions are categorized automatically from the start. Upload your receipts, review the categories, and export to DATEV whenever you're ready.

Bookkeeping is included in paid Vivid Business plans at no extra cost. The free plan offers up to 25 document uploads; paid plans have no limit.

Vivid Money applies banking-grade security protocols and complies with the Payment Card Industry Data Security Standards. With 3D Secure and two-step authentication, no payment is made without your authorisation. Our servers are hosted in the European Union, ensuring full GDPR compliance.